Job Title: Manager of HR and Administration

Position Summary:
The OCAD Student Union (OCAD SU) is seeking a dedicated and experienced Manager of HR and Administration to oversee operations and ensure the effective delivery of services to OCAD students. This role involves managing HR functions, handling administrative tasks, and supporting corporate governance and board activities.

Essential Requirements:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 3 years of experience in human resources management and administrative functions, preferably in a non-profit or student union environment.

Knowledge and Skills Required:

• Strong knowledge of HR policies, procedures, and best practices.
• Proven experience in staff management, conflict resolution, and performance evaluations.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in relevant software and tools.
• Ability to work independently and collaboratively.

Key Duties and Areas of Responsibility:

Human Resources & Staff Management (50%):

• Oversee hiring processes and staff management, including performance evaluations.
• Provide training and support to Executives and staff, and handle personnel issues.
• Manage workload distribution, office hours, and professional development opportunities.
• Draft and update job descriptions, postings, and contracts.

Operations and Administration (30%):

• Implement By-Laws, policies, and procedures in consultation with relevant staff.
• Develop and maintain an annual operations calendar.
• Ensure smooth execution of OCAD SU events, programs, and services.
• Handle petty cash, make office purchases, and coordinate logistical support for events.

Corporate Affairs, Governance & Board Support (20%):

• Collaborate on policy development and ensure legislative compliance.
• Advise the Board on governance practices and university issues.
• Coordinate administrative support for Board and General Membership meetings.
• Organize Board training and manage the Elections and By-Elections process.

Starting Date:
As soon as possible

Hours of Work:
30 hours per week, flexible hours between 9:00am - 5:30pm, Monday to Friday. Primarily remote work with a transition to in-person as deemed safe.

Compensation and Benefits Package:

• $31.30 per hour
• 13 paid personal days per year
• 4 weeks’ vacation
• $1,500 annual professional development allotment
• Comprehensive health and dental benefits

Supervisory and Working Relationships:

• Reports to the OCAD Student Union Board of Directors
• Board Liaison: Director of Operations
• Supervises part-time staff positions (TBD)
• Works closely with OCAD Student Union Executive Directors, Board of Directors, and other staff or contractors.

Closing Date of Application Process:
12th September, or when an applicant is successfully hired

If you are interested in this position, please send your resume and cover letter in a single document (in PDF format) to operations@ocadsu.org with subject line "Manager of HR and Administration”, by September 17th 2024 at 5PM. Questions can be emailed to this same email address.

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Contact (where to apply):
Amir Nevis:
operations@ocadsu.org

Additional Statements:

The OCAD Student Union thanks all candidates for their interest; however, only those selected for an interview will be contacted.

The OCAD Student Union is committed to ensuring that the University campus and broader OCAD U community are inclusive spaces where all members are treated with respect and dignity. OCAD SU encourages applications from women, Indigenous peoples, racialized persons, people with differing abilities, and persons of all sexual orientations and/or gender identities.

Please note that OCAD SU will endeavour to accommodate job applicants with a disability during the hiring process in accordance with the Ontario Human Rights Code guidelines and other applicable legislation.

For more information about the OCAD Student Union and the role, please visit OCAD SU Website.

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